LandlordClock ("we", "us") is the data controller for the personal data described in this policy. [Insert legal entity name / sole trader name, address, and ICO registration number once registered.] Contact: [insert real contact email].
| Data | Why |
|---|---|
| Your email address and password (password is hashed, we never see it in plain text) | To create and secure your account |
| Property addresses and compliance dates you enter | To calculate deadlines and send you reminders |
| Billing details | Handled entirely by Stripe — we never see or store your card number |
We use a small number of specialist providers to run the Service. None of them can use your data for their own purposes — they process it only to provide their service to us:
[Check where each provider's servers are located — if any are outside the UK/EEA, this section needs a line about the legal safeguard used, e.g. Standard Contractual Clauses.]
We process your data because it's necessary to provide the service you've signed up for (performance of a contract). We don't use your data for advertising, and we don't sell it to anyone.
We keep your data for as long as your account is active. If you close your account, [state your actual deletion timeline — e.g. "we delete your data within 30 days," or describe any legal reason you need to keep some records longer, such as billing records for tax purposes].
Under UK GDPR, you have the right to:
To exercise any of these, email [insert contact email]. If you're unhappy with how we've handled your data, you can also complain to the Information Commissioner's Office (ICO).
[Confirm what LandlordClock actually uses — if it's just the essential login session and nothing else, say so plainly; if you add analytics later, this section needs updating and probably a cookie banner.]
We may update this policy from time to time. We'll note significant changes here or let you know by email.
[Insert real contact email and, once you have one, your ICO registration number.]